Not all systems are perfect; however, it pays to prepare for any dire situation that may arise during an event. Rest assured the event host also has a contingency plan when something goes off during an event.
The event host will make a plan to deal with the following situation:. Those are just some of the scenarios that a host prepares during planning. A well thought out plan, including solutions to problems that may arise, will give the client the peace of mind he or she much needs. If someone spills food or drinks, if kids scream endlessly… Will you be able to handle it?
Maintaining a clear head is important, especially if the event is upscale. However, may it be a regular private event or with elite guests, you can count on your host that she will dress to kill. Poise also includes charm, wit to entertain the guests. The host is basically the face of the event. This is where you can count on the limbic system of the party host.
Her ears can accommodate a multitude of voices telling her this and that. While assisting other guests and staff. Some clients may be specific to the type of duties they want the host to perform. What is listed below is the most basic of duties an event host fulfills.
An event planner is another manpower that the host can acquire to further ensure the success of an event. The host will work closely with the event planner. Both of them will work on how to plan the event. They will list down everything that needs to be done prior to and after the event. First man in, last man out.
The host will be the first person to arrive at the venue even before all the suppliers arrive. Because everything must pass her quality standards. She will make sure that no details will be left behind while suppliers set-up their designated tasks. If it is a themed party, she makes sure that everything is in coordination; decors, table set-up; background designs, etc.
This where interpersonal and communication skills should function properly. The host makes sure that every guest is welcomed properly, then guided properly with the functions and features of the event.
Showing the guest how they can utilize the whole venue to their comfort. After welcoming all the guests, the host will check every corner of the venue, making sure that all guests are attended to. She is also on the look-out for possible mishaps during the event.
The host will work closely with the client and the event planner to make sure that everything on the program is followed by the dot. It is definitely a must, especially if the venue is paid. The host is aware that overtime will incur additional payments that are beyond what is agreed. Therefore, the host makes sure that the program starts and ends on time. This minimizes delays.
People sometimes forget the event, who planned the event, or the activities happened at the event. However, if you serve them with sub-par quality food paired with bad service, it will be remembered forever by the guests.
The host understands that food quality and handling is a crucial aspect of the success of an event. Therefore, the host makes sure that the food and drinks are enough for everyone and runs smoothly. She often communicates with the bar, the chef and the rest of the kitchen staff to assure that the event is flowing seamlessly. Definitely, the staff and crew are handled by the events coordinator and planner. However, sometimes it gets too overwhelming for them because of the pressure, especially if it is a VIP event.
This is to ensure that the event will be a success despite the fact that unwanted situations may arise. If the host you are hiring has all these skills, then you are in for luck.
Overall, the party host is a one-man army, like Rambo. So what type of events does a party host cater to? These events involve sharing intimate moments with your loved ones and close friends, away from the eyes of the public. There are the types of private events:. Business owners use these to further promote their brand or create more professional bonds between employees, especially between different companies that work closely together benefiting future business expansion.
Now, you have a complete run-through of the skills and tasks involved in a party host role. If it is just a small group consisting of no more than ten people, I think no need to hire one, it is so easy to handle a small group.
However, if it is an event or party with a huge crowd, it is better to get professional help. You want the event to be memorable and not detestable. The party host role this time might even involve more tasks and specialized skills. If you insist on handling the big event on your own, check out these common mistakes people make when handling the party on their own.
If you browse through Reddit, the stories shared about neighborhood parties will amaze you. One of them is a very irate and angry neighbor. Sounds a blaring, noisy drunk crowd. The result? Police knock on your doors answering complaints. Hosts often forget to give a heads up to their neighbors they will be hosting a party. It also gives a warm feeling of welcomeness.
If you miss this part, half of the people in the event are not talking to each other. Not all people have amazing social skills—they need to be introduced. This is another party killer in the making. Next to the absence of alcohol is the lack of food. This will immediately end your event… in a bad way. Failing to measure the ratio of food with the number of guests is outright irresponsible.
Worse, the newly arrived guests have no food to eat because it has run out. The absence of food creates an atmosphere that an abundant feast has come to its end and everybody needs to go home. You will be remembered forever as the host that made his guests starve. We all know that music dictates the mood of the event. Music adds that positive festive vibe to the event. While the duties of a hostess may differ somewhat, the basics of their position include the following:. Preliminary planning - A competent hostess will play a role in the planning of the party, and in some cases she may handle everything involved, including choosing the date, location, menu, and of course invitees.
She should also make a list of what needs to be done in advance and what should be left until the day of the party, including last minute food preparation and arrangement of furniture. A good hostess also knows when to call in reinforcements and how to choose people who will do what's needed, whether they're professional caterers or simply friends who offer to lend a hand.
Set the scene - A hostess needs to arrive at the party location quite early to ensure that everything is in place and ready to go. She should bring her list with her and check it twice , so as not to forget anything in the confusion of the pre-party set up. At some point, she'll need to slip off to dress and touch up her hair and makeup if necessary, but she should only do so when everything else is ready to go.
Meet, greet, and mingle - A hostess must work the room during the entire party. This means meeting the guests as they come through the door, introducing herself to each guest and then facilitating introductions to other guests, and moving throughout the room, paying particular attention to those guests who aren't acquainted with many of the other attendees.
She should also briefly inform guests of the location of drinks, hors d'oeuvres, bathroom, etc. Supervise food and drinks - Even if caterers are working the party, the hostess needs to always keep one eye on the table to ensure that food and beverages are plentiful. She may need to remind servers to replenish trays, add garnishes, refresh condiments, and so on. Facilitate games and activities - Sometimes party guests are a bit hesitant to join in the fun and games, and this is where a hostess can get the party started.
She may have to put guests into groups, assign pairs, and explain the rules or instructions to the games or activities. Once the activities are underway, the hostess should keep the action going as much as possible. Wrap up the night - At the end of the night, a hostess should stand at the door, thank each guest individually for attending, and wish everyone a safe trip home. Once all the guests have departed, she should supervise and even help with the cleanup.
Finally, an efficient hostess will perform all of the above duties with elegant grace, treating each guest even the most obnoxious with politeness and consideration and ensuring that everyone is taken care of throughout the night. Parties Special Occasions Duties of a Hostess Whether you're hosting a party for the first time or you're a seasoned host, the duties of a hostess are still very important. What Is a Hostess? Party Table Centerpieces Birthday Party Locations Thanksgiving Party Ideas For example, an elegant affair, including a sit-down meal , may mean that guests are seated at specific tables in designated seats that are strategically placed based on the guest list.
List of Duties of a Hostess While the duties of a hostess may differ somewhat, the basics of their position include the following: Preliminary planning - A competent hostess will play a role in the planning of the party, and in some cases she may handle everything involved, including choosing the date, location, menu, and of course invitees. By Mary Gormandy White. By Kristin McCarthy.
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